Writing Effective Business Emails

Writing emails can be a fun especially when writing for some purpose Do you think that you are not getting the desired response for your emails than this article is for you.

When you are going to architect an email there are some rules that need to be followed to get positive response along with your good impression. I will demonstrate these rules along with good and bad examples so that you can understand it fully.

Subject lines are Headlines

At first glance everyone looks at headline to know what the article is about. A clear, specific and concise subject will help the reader to understand the importance of your. Without the proper subject there are chances that your emails will not be read...

Bad Example

Subject: Meeting

Hi Ali,

I just wanted to remind you about the meeting we have scheduled next week. Do let me know if you have any questions!

Best Regards,

Ahmad

From this example the reader can’t guess about which meeting Ahmad is talking about, there can be many meeting that Ali has to attend and no information about the venue of meeting. Now see 

Good Example

Subject: Reminder of 10 am Meeting Sched. 11/05 on PASS Process.

Hi Ali,

I just wanted to remind you about the meeting we have scheduled for Monday, October 5, at 10:00am. It's being held in conference room A, and we'll be discussing the new PASS Process.

 If you have any questions, feel free to get in touch (6579457).

Best Regards,

Ahmad

So the importance of subject is clear to you.

Make one Point per email

Make one point in each email it will help the reader to understand and remember the issue raised and if there are several points about the same subject than divide them in paragraphs and address one issue in one paragraph.

Bad Example

Subject: Revisions for Sales Report

Hi Imran,

Thanks for sending in that report last week. I read through it yesterday and feel that you need more specific information regarding our sales figures in Chapter 2. I also felt that the tone could be a bit more formal. The report is going to be read by our Executive Team, and needs to reflect our professionalism.

Also, I wanted to let you know that I've scheduled a meeting with the PR department for this Friday, regarding the new ad campaign. It's at 11:00, and will be in the small conference room.

Please let me know if you can make that time.

Thanks!

Farhan

Good Example

Subject: Revisions for Sales Report

Hi Imran,

Thanks for sending in that report last week. I read through it yesterday and feel that you need more specific information regarding our sales figures in Chapter 2. I also felt that the tone could be a bit more formal. The report is going to be read by our Executive Team, and needs to reflect our professionalism.

Thanks for your hard work on this!

 Farhan

 AND

Subject: Friday 10/9, 11am Meeting w/PR Dept

Hi Imran,

I wanted to let you know that I've scheduled a meeting with the PR department for this Friday, 10/9, regarding the new ad campaign.

It's at 11:00am, and will be in the small conference room. Please let me know if you can make that time.

Thanks!

Farhan

It is costless to send multiple emails but it helps to remember the receiver about the information you convey.

Specify the response you want

Make sure to include any call to action you want, such as a phone call or follow-up appointment. Then, make sure you include your contact information, including your name, title, and phone numbers. Do this even with internal messages. Remember, the easier you make it for someone else to respond, the more likely they are to do so

Bad example

From: reliablelandscapes@domain.com

Subject: Proposal

 Gul,

Did you get my proposal last week? I haven't heard back and wanted to make sure.

Can you please call me so we can discuss?

 Thanks!

Nouman

Good example

Subject: Checking On Reliable Landscapes Proposal

Dear Gul,

I just wanted to check that you have received the landscaping proposal I emailed to you last week. I haven't heard back and wanted to make sure it went through.

Can you please call me by Thursday so we can discuss? This is when our discount offer expires, and I want to make sure you don't miss it!

The quickest way to contact me is by cell phone.

Thanks!

Nauman , Owner

 Reliable Landscaping, Inc.

4598 (office)

 2929 (cell)

Email Catastrophe 

One of my friend got a job offer while studying in Sweden and those who are living there knows that this is a very big deal. While reply for the email form the company he wrote hell sir instead of hello……you you can imagine the outcome so be very careful while writing. Make sure to cross check grammar and spell check. Happy Writing professional emails 

Latest Research about Speed of light

As we all know that physicists continue to research with the mysteries of the universe, there was one rule at least that seemed inviolable: Einstein's theory that nothing could travel more than the speed of light.

Today scientists in Geneva however are   unfolding a stunning piece of research that could disprove this law - and can change our entire perception of time and space.

They measured the time it took neutrinos - a type of sub atomic particle - to travel the 730km distance from Geneva to a sister lab in Italy.

To their astonishment, they discovered out that the neutrinos seemed to have been recorded traveling 60 nanoseconds, or a billionth of a second, faster than light

Researcher and particle physicist Dario Autiero was part of the team.

"It is the first time that we have experimental evidence of a particle traveling faster than light, which is completely unexpected in physics as we know it," Autiero said.

Neutrinos are mysterious sub-atomic particles which can pass undetected through matter, including the human body.

The most common particle in the universe, they originate from the sun, and radioactive disintegration.

More than a century after Einstein presented his special theory of relativity, this discovery - if accurate - could revolutionize modern-day physics.

What do you think  about this research from the genius minds???

The Thought Of Terrorism Scares Me...

To My Beloved Homeland Pakistan...

Everywhere dreadful sights u can see

Life of innocent people are taken at stake

Reality which is absurd feels like a fake

Terrorism ruins the act of humanity

They plan their acts by proving to be witty

The after effect leaves only miseries and sorrow

What would one expect to happen tomorrow?

To curb the terrorism people of the world should become one

Otherwise one day each one will be left with none!!

Improving English Language & Communication Skill

When I went to university  I feel one thing very desperately  that I am very weak in communicating my ideas in English  specifically.The first few months were very tense as I was always finding appropriate words to speak in class to give the answers of the question asked by the professor. I was always found of reading newspaper but on the hostel cafeteria there was always English newspaper.

Most of my class and hostel mates were graduated from prestigious schools and unfortunately I was not one of them.so this thing forced me to search out the ways to improve myself.I have tried lot of  things which I am going to share with you and the most important thing is that all these techniques  are absolutely free.

Phase One

• Start reading a English newspaper,one article  in one day,if possible  keep it will you
• Read it  in your leisure time like sitting in bathroom,having dinner or attending a boring lecture :)
• In one day you can  read it approximately 5 to 6 times
• Highlight the worlds which are not not know to you
• Try to guess the meaning in the context in which they are written
• Use talking dictionary to know the meaning of the worlds and write down on the article with pencil
• Then read  this article again...now all the worlds will be in your mind with their meaning
• Try this for a month, every day different article,after a month you will have collection of around 200 worlds
• Keep all articles with you and keep reviewing them..it will help to refresh your memory
• All you need is one newspaper, pencil and a talking dictionary (American Heritage,Encarta Dictionary are best )  or you can use  online dictionary http://dictionary.reference.com/ 
• Try using the world in all routing discussions. In this way these words become part of your life

Phase 2 

• Now you are equipped with 200 words vocabulary so ready to go for phase two
• The only way to be fluent in any language is to speak it
• Listen & watch program of  your your choice, there is hell of collection on YouTube or on plane T.V channels like Aljazeera,BBC, CNN.
• This will help you to  learn how people use worlds and try to mirror the style of person you are watching.
• Keep above routine for almost 15 days and at least one hour in a day, but don't stop  reading articles.
  Final Phase

• Now  in final phase you have to put all the pieces together you have learned so far...that is to speak and communicate effectively
• We all know that  0800 numbers are free to call so open   http://inter800.com

•   Search company of  your own choice, dial number form the website directly or dial number through Skype and start talking with the native English speaker from USA free of cost..
•   Before making call check local timing, plan your chat agenda and don't ever be nervous if you make mistake...its natural.
•   After few talks you will be a good communicator  but keep this routine for few months.
• Remember  learning Communication is a life long process....so learn it all the time.
• when you learn new world make it your property by the process described in phase one.   

Have a happy learning and  happy new experiences..

               

Death of Salman Taseer,Governor of Punjab

“We have just enough religion to make us hate, but not enough to make us love one another.” (Jonathan Swift quotes)
        Salman Taseer, a high profile icon of ruling PPP and   governor of Punjab was assassinated on 4th of Jan 2011.And his death denser the clouds of trouble for Pakistan

                      He was assassinated by his own security personal named Malik Mumtaz Hussein Qadri, 26.Some religious leaders are praising Mr.Qadri for his "great work" which he has done...The "justification"  for his deed is that Mr.Taseer speaks against the blasphemy laws which are "approved" by so called Dictator Zai -ul-Haq,a man who put Pakistan in the fire of hell.

  These laws has nothing to do with Islamic laws which are from Almighty Allah and Prophet Muhammad (SAW).None has a right to change these laws no matter who he is.

When I look the Pakistani society and see the world,I strongly feel one thing that in our society Islam is used as a tool by Mullahs and so called religious scholars to project their own intentions and their material interests at the cost of religion.let try to proof this concept by taking example of Salman Taseer.Following are 

Allegations  on Salman Taseer

Salman Taseer with Bajum Nawazish Ali

1. He spokes against Islamic laws
2. He was a addicted drinker
3. He eats pork
4. He sits with his daughters in a way which is not islamic                                       

 Islamic Point of view

1. He spokes against Pakistani laws not  Islamic laws.There is a much difference in Islamic laws and Pakistani laws.we are selling our own ambitions by labeling as Islamic...
2. It was his own act, it was the the matter between him and his Allah
3. Did anyone have any evidence that he eat pork
4. It is his own family, he may sit whatever the way he likes with his family              

Some Pakistanis are feeling very happy on his assassination,Some Mullahs are giving Fatwas on his death but the over all picture is that we as a nation are falling in a very bad situation.Someone is filling colors in a big picture by crafting events like this and we intentionally or unintentionally are going behind him.We as a Nation and as Muslim should condemn act of his assassination whether we like it or not because this is a question of our survival otherwise Pakistan as country and Pakistani as Nation will lives in the ashes of history....